---
title: 3.3 Recap Auto-Draft
description: Recap Automation
---

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# 3.3 Recap Auto-Draft

## How it works, edge cases, verification, and troubleshooting

**What this automation does**

After every client meeting where Fellow.ai is present, this automation detects the meeting has ended, generates a draft recap email, and posts it to the architect in Slack. 

**Trigger**

| **When it fires** | Fellow.ai sends a webhook to Make.com when a meeting's AI notes are ready (typically 15–30 minutes after the meeting ends). Make.com catches this and begins the recap draft sequence. |
| --- | --- |

**Step-by-step flow**

| **Step** | **Tool** | **What happens** |
| --- | --- | --- |
| **1. Fellow webhook received** | Fellow.ai → Make.com | Fellow sends meeting data: title, date, attendees, summary, action items, decisions |
| **2. Validate attendance** | Make.com | Checks if at least one participant joined. If the meeting had no attendees (client no-show), the sequence STOPS — no recap is generated. |
| **3. Search for Existing Meeting Name** | Google Sheet | Make.com looks up the Meeting Name on Google Sheets to get needed data like Slack Channel, Architect, Company Name and so. |
| **4. Fetch cycle planner link** | Make.com | Retrieves the current cycle planner Google Doc link from the deal record |
| **5. Generate recap draft** | Make.com AI | Sends Fellow summary + action items + decisions → returns formatted recap email |
| **6. Post to Slack** | Slack | Posts the draft to the architect: 'Recap draft for \[Client\] — review and send within 24 hours' |

![](https://vault.revgravy.com/hs-fs/hubfs/image-png-1.png?width=670&height=103&name=image-png-1.png)

**Fellow.ai coverage gaps**

Vannoppen and Nuance Medical do not use Fellow. Recap drafts DO NOT fire for these clients. Architects send recaps manually for these two clients.

**Troubleshooting**

| **Symptom** | **Likely cause** | **Fix** |
| --- | --- | --- |
| **No recap posted after meeting** | Fellow webhook failed, or client no-show guard triggered | Check Make.com log — if no-show was not the cause, check Fellow.ai webhook settings |
| **Recap posted but wrong client** | Meeting title didn't match Google Sheet name | Update meeting title to follow *Customer Name / RevGravy - Bi-Weekly Meeting* naming standard |
| **Action items incomplete** | Fellow AI didn't capture all items | Architect adds manually — draft is a starting point, not a final output |

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